Alternative to Wave Accounting Bullet vs Wave Feature Comparison

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You can also explore other 2020 review of xero practice manager software options by checking out alternatives to Wave and top alternatives to QuickBooks Online. Wave has the upper hand in terms of ease of setup, but mostly because it lacks the sophisticated features that must be set up with QuickBooks Online. Wave’s interface might be more desirable for new users because it uses simple language, such as invoices owed to you. These estimates are fully customizable, so you and your client agree to a full, partial or custom payment plan. Once the estimate is an invoice, you can track the payment process based on this estimate receiving payment notifications as soon as they happen.


Our ratings take into account a product’s cost, features, ease of use, customer service and other category-specific attributes. In this review of Wave vs. QuickBooks, we’ll look at how the services stack up, including their features, pros and cons, and which kinds of businesses can benefit from each. I switched to QBO so I could automate invoices from RMM but it is such a bloated POS!

Wave vs QuickBooks features

QuickBooks Online is suitable for businesses of all sizes, as it supports up to 25 users based on the plan you select. Among QuickBooks product offerings are add-ons for payroll, a bank account, advanced accounting, employee time tracking and e-commerce inventory management. QuickBooks expense tracking lets you automatically capture information from receipts and track miles, features that make QuickBooks more flexible for a variety of businesses. POS Nation offers a complete point of sale solution to streamline your small or medium-sized retail business. We support retailers with a turnkey solution so you have the hardware, software, and payment processing needed to improve checkout, create happier customers, and grow your business.


The best software programs all provide similar features, so when considering which one is best for your business, you need to consider which features are the most important to your situation. This will help you decide which accounting software meets your needs best. Other features you may want to consider include whether the software has a mobile app, how good its customer service is and how well it does with accounts receivable (A/R) and financial reporting. Wave is a great choice for service-based businesses with standard accounting needs. This tool isn’t ideal for businesses that sell physical goods, because the inventory management features are lacking. However, the other features like the dashboard, invoicing, and expense tracking are modern, streamlined, and very easy to use.

Most companies charge for that service as well, so the cost of the payment option is relative in light of these freebies. Because it offers the functionality for both the small business owner sending out their first batch of invoices to the CFOs of larger businesses that rely on its advanced reporting features. These ratings are meant to provide clarity in the decision-making process, but what’s best for your business will depend on its size, growth trajectory and which features you need most.

Wave vs. QuickBooks Online: Integration with other software

Its robust inventory accounting and project accounting features can help make running your business much easier, especially if you have inventory to keep track of. Each month, your Bench team reconciles your accounts, categorizes your transactions, and produces your financial statements. The cost is high, which will be a deal-breaker for small businesses, but if you are behind in your bookkeeping, you can sign up for a month or two to catch up.


FreshBooks also lacks some of the more advanced accounting features other software services provide . Think of FreshBooks as more of a small business bookkeeping software. FreshBooks offers a wide array of add-ons and integrations, so it’s easy to make up for most of those shortcomings. QuickBooks Online offers an array of comprehensive tools and features that you might not find on Wave, considering its price limitation.

List of Features

QuickBooks offers you the choice between two excellent discounts when you sign up. You can choose between 50% off for the first 6 months or a 30-day free trial of their complete software. QuickBooks offers access for up to 25 users, depending on what plan you select.

Customization options include logos, color schemes, changing the number of columns, and adding attachments, shipping charges, and discounts. Invoice automations include auto-scheduling, invoice tracking, recurring invoices, reminders, and batch invoicing. You can add on QuickBooks Online Payroll starting at $45/month + $5/month per employee. QuickBooks Payments is available with no upfront costs or monthly fees. QuickBooks Live bookkeeping is also available for an additional cost. Check out our guide to QuickBooks Online pricing and costs to learn more.

QuickBooks offers more features than Wave, but Wave’s features are typically sufficient for most small businesses. Stay updated on the latest products and services anytime anywhere. Since QuickBooks Online is so popular, it syncs with just about every major payroll provider—including Gusto, one of our favorite payroll systems. If you’re trying to decide between QuickBooks’ native payroll solution and a highly rated third-party option like Gusto, check out our in-depth Gusto vs. QuickBooks Payroll comparison.

Moreover, Wave is rated at 99%, while QuickBooks is rated 96% for their user satisfaction level. Gain confidence in your business future with our weekly simple solutions newsletter. At a glance, Wave looks like the clear winner here, but there’s a lot more to it than what’s shown on the table. Let’s take a deeper look at what exactly both Wave vs QuickBooks have to offer.

(You’ll probably need to use your laptop, since Wave doesn’t have an accounting app.) In contrast, QuickBooks Online’s all-in-one app lets you scan and upload receipts right from your phone. In contrast, QuickBooks Online has four plans to choose from—plus some versatile options for freelancers and desktop users. If you’ve got some money to spare, QuickBooks is great for freelancers and small firms alike. But if you aren’t sure about spending at all, or are unfamiliar with how accounting management software works, then Wave is a great place to start. At the end of the day, the decision on Wave vs QuickBooks depends on your needs. Wave and Quickbooks are both accounting software programs, but they have different features.

With Wave Payments you give your customers the option of securely paying online in minutes with a “Pay Now” button on your invoice. Your invoices and payments seamlessly cash flow into your accounting records making it easy during tax time or when you have questions about a job or customer. For very small businesses that rely mostly on invoicing, QuickBooks Online’s additional features might be overkill. In that case, committing to Wave could be a great way to save money.

This means that the core accounting software is free, and you have the option to purchase additional products and services. QuickBooks Online software pricing begins at $25 per month and goes up to $180 per month, while the live bookkeeping services are an additional $200 per month. Conversely, Wave is free for accounting, invoicing, and receipts, and services like payroll start at $26 per month. The program is designed for small businesses and is suitable for businesses of all levels of accounting experience. Wave offers online tutorials and a knowledge base to help users with any questions they may have. QuickBooks has a user-friendly interface that is easy to navigate.

QuickBooks offers many helpful features, automation, and integrations for small business owners, which we’ll explore more in-depth below. The critical thing to note is that it’s a paid software that delivers best-in-class value for a monthly fee. Perhaps the largest disparity in each platform’s capabilities is their inventory management tools. Wave’s inventory management feature is limited, with no ability to track your inventory stock. QuickBooks, however, offers a wide range of tools ideal for any product-based business.

Project Management

What they weren’t too excited about were the mobile app options to choose from. Users are quick to criticize how there are multiple Wave mobile app options instead of one, and they report multiple bugs within the apps. They also feel the third-party integrations are lacking, and some reported issues with slow servers and downtime. Clearly, it would be better for you if your clients paid straight from their bank account. Of course, you can always work in this cost to your invoice so, your services cover the payment cost. Now the cost comes into play; the accounting and invoicing services are free, but the payment feature comes at a price.

Wave Accounting Review (2023): Features, Pricing & More – Forbes

Wave Accounting Review ( : Features, Pricing & More.

Posted: Fri, 24 Feb 2023 08:00:00 GMT [source]

I use it STRICTLY FOR BOOKKEEPING and not running any payment processing or “real money” through it. You’ll even be able to manage your finances on the go with the QuickBooks mobile app. That means if accessing your accounting platform on the go is essential to you, QuickBooks is the only real option. High Level – Issues with WaveNo mileage and subsistence so you can’t reduce your tax automatically.Bullet is 2 times faster than Wave, for every 1 wave invoice you’ll have 2 completed in Bullet.


Our unbiased reviews and content are supported in part by affiliate partnerships, and we adhere to strict guidelines to preserve editorial integrity. The editorial content on this page is not provided by any of the companies mentioned and has not been reviewed, approved or otherwise endorsed by any of these entities. The downside, though, is that this software only allows you to run reports as cash-basis or accrual. An expert in accounting, finance, and point of sale, Erica has been researching and writing about all things small-business since 2018. Erica’s insights into personal and business finance have been cited in numerous publications, including MSN, Real Simple, and Reader’s Digest.

While Wave’s reports are adequate, you have much more data at your fingertips with QuickBooks Online’s reporting capabilities. Currently, Wave only offers 12 reports; though they are useful reports, with limited capability to customize the report. You can export any report to a CSV file for customizing, or save any report as a PDF. You can also make an invoice recurring, handy for those who bill clients a flat fee each month. Wave is free forever, so you don’t need a trial or demo to get started.

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